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Incline Village General Improvement District (IVGID)
Executive Assistant to the GM & Board Clerk
Join Our Team at Tahoe Donner Association!
Position: Executive Assistant to the GM & Board Clerk
Location: Truckee, California
Full-time, year-round, benefited
Tahoe Donner Association is seeking a highly organized and professional Executive Assistant to the GM & Board Clerk to support our General Manager and leadership team in delivering exceptional service to our community. This dynamic role combines administrative excellence with a key responsibility in supporting board operations, ensuring smooth and efficient governance of our association.
Key Responsibilities:
- Executive Support: Provide high-level administrative assistance to the General Manager, Board of Directors and leadership team.
- Board Coordination: Organize and manage Board meetings, including preparing agendas, taking minutes, and handling all logistics.
- Document Management: Maintain records, policies, and procedures in accordance with organizational standards and legal requirements.
- Communication: Prepares correspondence of general and specific nature from written, transcribed or dictated materials.
- Project Management: Assist with special projects, prepare reports, and ensure deadlines are met.
- Confidentiality: Handle sensitive and confidential information with the highest level of discretion and professionalism.
Qualifications:
- Strong organizational ability in a highly dynamic environment is critical.
- Analytical orientation and ability to manage an idea through implementation and execution.
- Solutions-oriented with a desire for continuous improvement.
- Ability to manage many projects at once and enjoy it.
- Aptitude for relationship-building and collaboration.
- Ability to maintain sensitive information in confidence.
- Proven experience in executive assistance, board governance, or a similar administrative role.
- Strong organizational and time-management skills, with an ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with board management software.
- A professional and friendly demeanor with an ability to work effectively in a team-oriented environment.
Why Join Us?
- Community Impact: Play a vital role in the operations of Tahoe Donner, one of the premier mountain communities in California.
- Competitive Compensation: We offer a comprehensive benefits package and competitive pay.
- 90% employer-paid health insurance and a 401(k) with a 4% employer match and 100% vesting on first day of eligibility
- Beautiful Location: Live and work in the stunning Truckee/Tahoe area, with year-round outdoor recreational opportunities.
- Perks Include:
- Discounts on food and non-alcoholic beverages
- 25% off regularly priced retail merchandise
- Free downhill + XC skiing
- Free access to Snowplay
- Free access to Trout Creek Rec Center + member rates for lessons/classes
- Free or discounted Golf Course greens fees, cart fees, lessons + more
- Free access to Beach Club Marina, Tennis Center + Northwoods Pool
To view the complete job description, click here.
How to Apply:
Submit your resume and a cover letter with your application through Paycom, or email to jobs@tahoedonner.com