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Executive Assistant to the GM & Board Clerk

Truckee, CA, USA

Full-time

US$87.6-120.9k (Annually)

Administrative/Business Support

-

3d

Join Our Team at Tahoe Donner Association!

Position: Executive Assistant to the GM & Board Clerk

Location: Truckee, California

Full-time, year-round, benefited

Tahoe Donner Association is seeking a highly organized and professional Executive Assistant to the GM & Board Clerk to support our General Manager and leadership team in delivering exceptional service to our community. This dynamic role combines administrative excellence with a key responsibility in supporting board operations, ensuring smooth and efficient governance of our association.

Key Responsibilities:

  • Executive Support: Provide high-level administrative assistance to the General Manager, Board of Directors and leadership team.
  • Board Coordination: Organize and manage Board meetings, including preparing agendas, taking minutes, and handling all logistics.
  • Document Management: Maintain records, policies, and procedures in accordance with organizational standards and legal requirements.
  • Communication: Prepares correspondence of general and specific nature from written, transcribed or dictated materials.
  • Project Management: Assist with special projects, prepare reports, and ensure deadlines are met.
  • Confidentiality: Handle sensitive and confidential information with the highest level of discretion and professionalism.

Qualifications:

  • Strong organizational ability in a highly dynamic environment is critical.
  • Analytical orientation and ability to manage an idea through implementation and execution.
  • Solutions-oriented with a desire for continuous improvement.
  • Ability to manage many projects at once and enjoy it.
  • Aptitude for relationship-building and collaboration.
  • Ability to maintain sensitive information in confidence.
  • Proven experience in executive assistance, board governance, or a similar administrative role.
  • Strong organizational and time-management skills, with an ability to manage multiple priorities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with board management software.
  • A professional and friendly demeanor with an ability to work effectively in a team-oriented environment.

Why Join Us?

  • Community Impact: Play a vital role in the operations of Tahoe Donner, one of the premier mountain communities in California.
  • Competitive Compensation: We offer a comprehensive benefits package and competitive pay.
  • 90% employer-paid health insurance and a 401(k) with a 4% employer match and 100% vesting on first day of eligibility
  • Beautiful Location: Live and work in the stunning Truckee/Tahoe area, with year-round outdoor recreational opportunities.
  • Perks Include:
  • Discounts on food and non-alcoholic beverages
  • 25% off regularly priced retail merchandise
  • Free downhill + XC skiing
  • Free access to Snowplay
  • Free access to Trout Creek Rec Center + member rates for lessons/classes
  • Free or discounted Golf Course greens fees, cart fees, lessons + more
  • Free access to Beach Club Marina, Tennis Center + Northwoods Pool

To view the complete job description, click here.

How to Apply:

Submit your resume and a cover letter with your application through Paycom, or email to jobs@tahoedonner.com